PDFDataNet Example Pricing & Licence Fees

{"visible_panels":"4","width":"1080","height":"350","orientation":"horizontal","panel_distance":"10","max_openedaccordion_size":"100%","open_panel_on":"hover","shadow":"false","autoplay":"false","mouse_wheel":"false"}

PDFDataNet Example Prices

Sage 50 Solution

  • Designed for Sales Orders or Supplier Invoices
  • Automatic integration into Sage 50
  • Process up-to 20 different templates
  • Installed on 2 PCs
  • Prices include support & upgrades

Year One Costs c.

$3,720 • €3,370 • £2,280

Year Two+ Costs

$930 • €840 • £730

Entry Level System

  • No. of Templates: 10
  • Convert PDFs into CSV, XML or XLSX files
  • Installed on 1 PC
  • Prices include support & upgrades

Year One Costs c.

$3,110 • €2,815 • £2,260

Year Two+ Costs

$450 • €405 • £350

SME System

  • No. of Templates: 80 (e.g. 80 different customer POs)
  • Convert PDFs into CSV, XML or XLSX files for integration into target ERP system
  • Installed on 1 Server + 3 concurrent users
  • Prices include support & upgrades

Year One Costs c.

$10,375 • €9,412 • £7,728

Year Two+ Costs

$4,095 • €3,692 • £3,188

Enterprise System

  • Templates: 850 (e.g. 850 different supplier invoices)
  • Convert PDFs into CSV, XML or XLSX files for integration into target ERP system
  • Installed on 1 Server + 6 concurrent PCs
  • Prices include support & upgrades

Year One Costs c.

$34,065 • €31,282 • £25,663

Year Two+ Costs

$12,965 • €11,752 • £10,093

Licensing & Other Costs

Understanding Templates

The investment required to deploy a PDFDataNet solution will be dependent on the number of templates required.

For example if you want to process purchase orders from 60 different customers you will require a licence for 60 templates. If the requirement is to process AP invoices from 45 different vendors then you will require a licence for 45 templates.

The entry level system comes with a licence for 20 templates and additional template licence packs can be added as needed.

Functionality

  • PDFs can be automatically loaded from a watch folder, opened or dragged/dropped into the program.
  • Operator selects the relevant document template (can be automated).
  • The program extracts, transforms and validates the data from within the PDF.
  • The program presents the extracted data for user verification.
  • An XML, CSV or XLSX file is created containing the extracted data.
  • Exceptions and errors are moved into a folder for manual inspection.

Software Licences

All licences are provided on an annual subscription basis and include support plus all future software upgrades.

Licences can be purchased on a per seat, concurrent or server basis.

Per seat or sometimes called named or fixed: is specific for a single machine and can be accessed by a single user at any time.

Concurrent or floating licence: the software can be used by anyone on the network but usage is limited to the number of licences purchased at any one time.

Run as a service: in this mode the software can be run as an unattended service automatically processing the PDF files. Note that consideration needs to be given to how any detected errors are to be handled.

PDFDataNet Licence Fees

Below are our PDFDataNet Document Indexing program fees:

  • Per Seat Option: $450, €405, £350 per annum.
  • Concurrent Option: $900, €810, £700 per annum.
  • Run as Service: Requires a per seat licence plus the Preprocessor engine – see below.

Additional Licence Packs

  • 10 document template pack – $100, €95, £75 p.a.
  • 20 document template pack – $190, €170, £135 p.a.
  • 50 document template pack – $420, €380, £330 p.a.
  • 100 document template pack – $800, €730, £625 p.a

Configuration, Installation, Training

Creation and testing of templates $16, €15, £12 per template.

Installation, training and project management services are supplied on a daily rate of $1,250, €1,130, £895 per day. Please allow 4 – 5 days.

Discovery Project

The preparation of a demonstration system based on your own documents is free of charge.

We can then offer a proof of concept, discovery project using 5 of your text based PDFs and creating an output XML file to your specification for a flat fee of $1,400, €1,270, £1,000.

This payment will be refundable from total project cost should you proceed with implementation of the full system.

Preprocessor Engine

The Preprocessor Engine can be added to provide the additional functionality:-

  • Ability to run PDFDataNet as an unnatended windows service
  • Pole multiple folder locations
  • Split multiple documents that are consolidated in one PDF into single documents
  • Automate the assigning of the required template

The cost for this would be: $875, €787, £683 per annum

Pin It on Pinterest